You are hereby invited to attend a Meeting of Clophill Parish Council on Tuesday, 15 September 2020 commencing at 7.45 pm on-line via Zoom https://us02web.zoom.us/j/83335793638 for the purpose of transacting the following business.
James Stirling – Clerk to the Parish Council
Printable copy of the agenda here.
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Please note: due to the current Covid-19 Coronavirus situation, the Parish Council will meet virtually via Zoom (https://zoom.us/) Meeting ID: 833 3579 3638 as permitted in the The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”)
Members of the Public :- Members of the public wishing to address the Council during the meeting must make the Chairman aware of their intention before the meeting starts.
Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy. The meeting will be recorded by the Council but will not be distributed.
39. Apologies [7.45pm]
40. To receive declarations of interest from councillors on items on the agenda and provide outcome to requests for granting dispensation. [7.47pm]
41. Chairman’s Announcements
42. Standing Orders will be suspended for a period of up to 10 minutes to allow members of the public to address the Council in relation to the
business on the agenda or request matters to be discussed at a subsequent meeting [7:55pm]
43. Central Bedfordshire Council Community report – CBC Ward Councillor [8:10pm]
Specific Requests for support must be entered as Agenda items
Planning Matters
44. Planning Applications [8.15pm]
a) CB/20/03412/FULL Consultation Expires:03/11/2020 Location: Warren Stables, Warren Lane, Clophill, Bedford, MK45 4AS Proposal: Extension to existing equine exercise
arena including change of use Case Officer: Nicola Stevens
b) CB/20/03132/FULL Consultation Expires 26/10/2020 Location: 5 Hawthorne Close, Clophill, Bedford, MK45 4BH Proposal: Garage conversion with single storey extension to provide 2-bedroom self-contained annex for use ancillary to main dwelling Case Officer: Lucy Baxter
c) CB/20/03302/FULL Consultation Expires: 29/10/2020 Location: 14 Great Lane, Clophill, Bedford, MK45 4BQ Proposal: Demolition of the existing dwelling house and construction of a replacement dwelling house and garage in accordance with approved application CB/20/00587/FULL Case Officer: William Comber
d) CB/20/03189/OUT Consultation Expires:29/10/2020 Location: Sevenacres Nursery, Shefford Road, Clophill Description: Outline Application: erection of a detached dwelling, detached car port and associated works Case Officer: William Comber
For planning applications that are urgent and submitted between meetings power can be delegated to Clerk and Chairman (with a proposed response circulated) to send comments to Planning.
45. To approve Minutes of Clophill Parish Council Meeting held on 15 September 2020 [8.35pm]
46. Clerk’s Report [8.40pm]
47. Items for consideration: [8:45pm]
a) Review and approve the co-option to Clophill Parish Council to fill the casual vacancies. Three expressions of interests have been made and candidate papers have been circulated prior to meeting.
b) Co-opted Councillors to sign declarations of office and consent form. Consent form confirms agreement to abide by the Code of Conduct and Standing Orders. Co-opted Councillors to join meeting
c) Co-opted Councillors to complete Members interests on Central Bedfordshire website.
d) The Lakes development – Update and review need for item to remain on Agenda
e) Land at The Causeway – Update
f) Remembrance Sunday – direct Cllr Rodell to attend on behalf of the Parish Council and purchase of wreath.
g) Restarting face to face meetings – setting up Risk assessments, Cleaning programs and care of staff and volunteers vs on-line meetings
h) Review and approve purchase and install of a replacement reflective sign to be installed at entrance to Old Church Path
i) Campton and Chicksands Neighbourhood Plan – Formal Regulation 14 Consultation starting Thursday 24th September 2020 and closes on Wednesday 18th November 2020
j) Gravenhurst Neighbourhood Plan Consultation (22nd Oct to 16th Dec)
k) Website and Document Accessibility statements and standards. Clerk is working though statements and how documents could be improved. This may limit availability or the need to work additional hours.
l) Approve purchase and install of damaged parts for slide in Recreation Park (~£1,000)
l) Review of information in relation to works at Cainhoe Road/High Street. Registration of one plot of unregistered land (not enclosed/fenced) and approach landowner for other plot (not enclosed/fenced) to request acquisition. Note – the Council decided not to pursue this at the June meeting (19f) due to practically and cost but would review the situation if
needed.
48. Finance: [9:35pm]
a) To approve payments to be made or made between meetings
b) Income
c) To receive monthly reconciliation
Notes on declarations of interest. Any Member arriving after the start of the meeting is asked to declare pecuniary interests, as necessary, as soon as practicable after their arrival, even if the item in question has been considered. National rules about pecuniary interests are set out in Chapter 7 of the Localism Act 2011 and in secondary legislation made under the Act, in particular The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012
Please note individual item timings are indicative