You are hereby invited to attend a Meeting of Clophill Parish Council on Tuesday, 23 June 2020 commencing at 7.45 pm online at https://us02web.zoom.us/j/83272870367 for the purpose of transacting the following business.
James Stirling – Clerk to the Parish Council
Printable copy of the agenda here.
13
A G E N D A
Please note: due to the current Covid-19 Coronavirus situation, the Parish Council will meet virtually via Zoom (https://zoom.us/) Meeting ID: 832 7287 0367 (the code will vary for each meeting) as permitted in the The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”)
Members of the Public:- Members of the public wishing to address the Council during the meeting must make the Chairman aware of their intention before the meeting starts. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy. The meeting will be recorded by the Council but will not be distributed.
11. Apologies [7.45pm]
12. To receive declarations of interest from councillors on items on the agenda and provide outcome to requests for granting dispensation. [7.47pm]
13. Chairman’s Announcements
14. Standing Orders will be suspended for a period of up to 10 minutes to allow members of the public to address the Council in relation to the business on the agenda or request matters to be discussed at a subsequent meeting. Please note that this is limited to a maximum of 3 minutes per member. [7:55pm]
15. Central Bedfordshire Council Community report – CBC Ward Councillor [8:10pm]
Specific Requests for support must be entered as Agenda items
Planning Matters
16. Planning Applications [8.15pm]
a) CB/20/01616/OUT Consultation Expires:07/07/2020 Location: Mouse Farm, Shefford Road, Clophill, Bedford, MK45 4BT Proposal: Outline: Approval for Access is sought for the Construction of two detached dwellings and associated works. Case Officer: William Comber
b) CB/20/01389/LB Consultation Expires:10/07/2020 Location: 19 High Street, Clophill, Bedford, MK45 4AA Listed Building consents Proposal: Listed Building: Rear single storey rear extension, internal and external alterations. Case Officer: Anna Horn
c) CB/20/01388/FULL Consultation Expires:10/07/2020 Location: 19 High Street, Clophill, Bedford, MK45 4AA Proposal: Single storey rear extension, internal and external alterations. Case Officer: Anna Horn
17. To approve Minutes of Clophill Parish Council Meeting held on 26 May 2020[8.35pm]
18. Clerk’s Report [8.40pm]
19. Items for consideration: [8:45pm]
a) The Lakes development update
b) Review of Councillor roles in relation to Committees/Responsibilities
c) FOIA request responses to applicant – for information on Poetry Path. A response has been provided and the matter is now closed. The Council had not been involved in any decision making in this matter.
d) Proposal for letting of Hay Close to rent for grazing.
e) Recreation ground – Shelter – what actions would the Council like to take and do we want to remove it or retain it?
f) Land Registration of two spaces Cainhoe Road and High Street. Do we want to invest time and money in registration?
20. Finance: [9:35pm]
a) To approve payments to be made or made between meetings
b) Income
c) To receive monthly reconciliation
d) To review and approve payments spread over the year
e) Review and Approve Annual Internal Audit
f) Review and Approve Annual Audit Section 1
Proposed: – The Annual Return, as required by the Audit Commission, Section 1 – The Annual Governance Statement are to be approved and signed for forwarding to the external Auditor (Mazars).
g) Review and Approve Annual Audit Section 2
Proposed: – The Annual Return, as required by the Audit Commission, Section 2 – The Accounting Statements for the last period to be approved and signed for forwarding to the external Auditor (Mazars).
Notes on declarations of interest. Any Member arriving after the start of the meeting is asked to declare pecuniary interests, as necessary, as soon as practicable after their arrival, even if the item in question has been considered. National rules about pecuniary interests are set out in Chapter 7 of the Localism Act 2011 and in secondary legislation made under the Act, in particular The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012
Please note individual item timings are indicative
Close meeting